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The Basics of Nonprofit Bookkeeping

The Charity CFO

Nonprofits must maintain thorough and accurate financial records to comply with both Generally Accepted Accounting Principles ( GAAP ) and maintain their tax-exempt status with the IRS. Most organizations will also need to track payments they are owed (accounts receivable), bills that they haven’t paid (accounts payable). .

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Set Up a Nonprofit Chart of Accounts (Free Template)

The Charity CFO

You don’t record any financial data in the Chart of Accounts itself; it’s like an organizational map of your accounting structure. In a nonprofit’s Chart of Accounts, each account is identified in four ways: number, name, category type, and a short description. Account Description.

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Nonprofit Accounting Basics for Founders, Board Members & Executives

The Charity CFO

But it also includes accounts payable (unpaid bills), credit card bills, outstanding payroll, and more. Unpaid bills (accounts payable). Accounts Payable. Accounts payable is an account containing any outstanding bills or invoices that you haven’t yet paid. Lines of credit. Net Assets.

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Do Nonprofits Use Cash or Accrual Accounting?

The Charity CFO

But that’s not quite true—nonprofits face a decision between 2 different accounting methods for tracking their financial activity: cash accounting vs. accrual accounting. Though both systems use the same numbers, looking at those numbers differently can give you a very different perspective on the state of your finances.

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Best Practices from the CFO Suite

BlueLight

Pre Series B, it’s a part-time role to simply track past financial numbers. These are complex questions to answer and few companies would have an in-house expert on this subject, especially in light of the new accounting rule for revenue recognition. Their titles include CEO, CTO, COO, CFO, and VP of Finance of venture-backed startups.

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