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The Basics of Nonprofit Bookkeeping

The Charity CFO

Nonprofit bookkeeping is the process of entering, classifying, and organizing financial data for the purpose of creating accurate financial records for your organization. Bookkeepers lay the foundation for the accounting processes that will follow. And it’s impossible to do that without accurate bookkeeping.

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Nonprofit Audit Checklist (+ Free PDF Download)

The Charity CFO

A financial statement audit is a thorough review of your financial statements to determine if your financial statements present fairly, in all material respects, in accordance with generally accepted accounting principles. The purpose of a financial statement audit is NOT to detect fraud.

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The best cash flow management software for business

Spreadym

Control Accounts Payable: Effectively manage your accounts payable by negotiating favorable payment terms with suppliers, taking advantage of early payment discounts, and optimizing your inventory levels to avoid tying up excessive cash in stock.

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Nonprofit Accounting Basics for Founders, Board Members & Executives

The Charity CFO

And then, there are a series of reports and financial statements you’ll use to communicate the financial reality of your organization to potential donors, the IRS, watchdog agencies, and other stakeholders. The basic accounting principles for nonprofit organizations are the same as accounting for for-profit companies. .

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Do Nonprofits Use Cash or Accrual Accounting?

The Charity CFO

But that’s not quite true—nonprofits face a decision between 2 different accounting methods for tracking their financial activity: cash accounting vs. accrual accounting. Though both systems use the same numbers, looking at those numbers differently can give you a very different perspective on the state of your finances.

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Set Up a Nonprofit Chart of Accounts (Free Template)

The Charity CFO

You don’t record any financial data in the Chart of Accounts itself; it’s like an organizational map of your accounting structure. In a nonprofit’s Chart of Accounts, each account is identified in four ways: number, name, category type, and a short description. Account Description.